8 Free Sample Petty Cash Voucher Templates

For uncommon expenses that don’t happen in regular routine, departments and divisions inside an organization have the facility to ask the finance department to issue some cash for general use. This cash can be used for buying office stationary, paying for travelling expense or just to pay for the pizza when the office staff is staying late in for work. This cash is usually known as Petty Cash. When someone in the office is paid with the petty cash, they are asked to give a slip as a proof of receiving the cash and this slip is called the Petty Cash Voucher.

Key importance and need for a Petty Cash Voucher:

Before you find out the importance and key role of a Petty Cash Voucher in an office, you need to understand how petty cash system works. Generally, when a department makes routine expenses on daily basis, they are required to keep the receipts and deposit them to the finance department with the cash demand voucher. This can take a few days to process which means the employee will have to wait until he is paid.

Just to make sure that employees don’t need to wait that long, they are given petty cash. But, it’s not like the workers can use the petty cash and ask for another payment every month. Finance department wants the employees or in charge of the petty cash flow to keep records of all the expenses made from this cash. With a Petty Cash Voucher, it is quite easy for the employees to save the record of all the expenses and payments made with Petty Cash. This means that when an employee is paid from the petty cash, he will give the voucher to the person paying the money so he can present the vouchers to the finance department at the end of the month.

Guidelines for designing a Petty Cash Voucher:

  • If you don’t like to spend time designing this voucher, you can find dozens of applicable designs on internet but when you want to create something unique that only your business or company uses, you should start with putting together the information and details that will go on the voucher.
  • Start with the size of the voucher and keep in mind that the bigger the voucher is, the expensive it will get to print and make copies of it. Make sure there is enough room for the required details to fit on the voucher.
  • Next step is to start with putting the name of the company and the name of the department on the top of the voucher. Below that, you will put the date on which the cash is given to the employee or a supplier outside the office.
  • After that, there should be the column where you will put the description or explanation of the expense that was made by the employees or office.
  • Then, there should be space to mention the money or cash that the employee will be paid from the petty cash account. Make sure to leave room for mentioning the amount both in figures and words.
  • At the end of the voucher, there should be space where the receiver of the cash will put his or her signature.

Here is preview of This First Sample Petty Cash Voucher Template created using MS Word,

Source: sheffield.ac.uk

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template created using MS Word,

Source: images.template.net

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template created using MS Word,

Source: ua.unm.edu

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template created using MS Word,

Source: businessformtemplate.com

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template created using MS Word,

Source: officetemplatesonline.com

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template created using MS Excel,

Source: chem.utoronto.ca

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template in PDF Format,

Source: Bm.icac.hk

Here is download link for this Sample Petty Cash Voucher Template,

Here is preview of another Sample Petty Cash Voucher Template in PDF Format,

Source: Rollins.edu

Here is download link for this Sample Petty Cash Voucher Template,

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