Voucher Details
Branding
Company Information
Voucher Info
Fund Balance (optional)
If entered, the closing balance is calculated automatically as Opening Balance minus the total below.
Claimant Information
Expense Items
Expense For (optional)
Signatures (all optional)
Live Preview
| Description | Amount |
|---|---|
| Total |
The Petty Cash Voucher Generator is a free, browser-based tool for creating professional petty cash vouchers in seconds — perfect for documenting small day-to-day expenses like courier charges, office supplies, or tea and refreshments. Fill in your company details, who the cash was paid to, and the itemized expenses, and a fully formatted voucher builds itself in real time — complete with an automatic amount-in-words conversion, a running total, and an optional opening/closing fund balance so you always know what’s left in the petty cash box. Choose from six letterhead-friendly designs, add your company logo, and print or save as a PDF in one click — all directly in your browser, with nothing ever uploaded to a server.
Quick Guide
1. Add your company details
Under Company Information, enter your company name, address, and contact details. Upload a logo under Branding if you have one — it’s processed entirely in your browser and never leaves your device. If you’re printing onto pre-printed letterhead paper, check “Leave space at top for pre-printed letterhead” and set how much space to reserve.
2. Fill in the voucher info
Under Voucher Info:
- Voucher No. — auto-generated, but you can overwrite it with your own numbering.
- Date — defaults to today.
- Petty Cash Custodian — optional; the name of whoever holds and manages the fund, useful if multiple people or departments keep their own petty cash boxes.
3. Track the fund balance (optional)
Under Fund Balance, enter the Opening Balance — how much was in the petty cash fund before this voucher. If you fill this in, the tool automatically calculates and displays the Closing Balance (opening balance minus the total expense below) on the voucher, so there’s no manual subtraction. Leave it blank if you don’t want to track running balances — the voucher works fine without it.
4. Add claimant details
Under Claimant Information, enter who the cash was paid to and, optionally, their department — handy for larger organizations reconciling petty cash by team.
5. Add expense items
Under Expense Items:
- Set your Currency Symbol (e.g. Rs., $, PKR) and Currency (in words) (e.g. Rupees, Dollars).
- Add one row per expense using + Add Line, with a description and amount. Remove a row with the × button.
- The Total updates as you type, and the live preview shows the same total spelled out in words automatically, so the numeral and the written amount always match.
6. Add the purpose and signatures
Use Expense For to briefly describe what the money covered (e.g. “Courier charges and office tea supplies for the week”) — optional, and only shown on the voucher if filled in. Under Signatures, you can optionally type names for Requested By, Approved By, and Received By; the signature lines always print regardless, ready for a physical signature.
7. Choose a design
Scroll through the six designs above the preview and click one to apply it:
Classic Ledger, Modern Bold, Minimal Compact, and Stamped Official — no printed border, ideal for pre-printed letterhead paper.
Formal Bordered and Boxed Ledger — the two designs with a full printed border, better suited to plain paper.
8. Print or save as PDF
Click 🖨️ Print / Save as PDF. Your browser’s print dialog opens with only the voucher on the page — no site header, sidebar, or blank extra pages. Pick your printer, or “Save as PDF” to download it.
9. Starting over
Click Reset to clear all fields, generate a fresh voucher number and today’s date, remove the logo, and return to the default design.
Tip: The opening/closing balance fields are entirely optional — use them when you want a running record of the fund, or skip them if each voucher is just a standalone reimbursement slip.