18 Free Sample Cash Voucher Templates

A Cash Voucher Template is a standardized document used to record and authorize cash transactions, such as petty cash disbursements, reimbursements, or cash advances. This template helps ensure accurate record-keeping and accountability for cash transactions within an organization.

Key Elements of a Cash Voucher Template:

Here is an outline of the Cash Voucher and what kind of information it should represent.

Header Section:

In this section, you can see the Company Name, unique Voucher Number, and date of transaction.

Recipient Information:

Here you will see the Name and Designation of the Person receiving cash payment. It is also wise to record his/her contact and address information as well.

Transaction Details:

In the body of this Cash Voucher, there is the Purpose of the Transaction, Cash Amount, and Account or Product Code.

Payment Method:

Here you can mention Payment Type (e.g., Cash, Check) and relevant information such as Check Number or Credit Card details.

Receipt and Acknowledgment:

Once a payment is made, the Signature of the Person Receiving the Cash acknowledges it along with the date and his/her Designation.

Supporting Documents:

In some cases, additional information would also be required. So a list of any attached supporting documents, such as receipts, invoices, or approval forms.

Free Cash Voucher Templates (Exclusive):

Here are previews of 10 Free Cash Voucher Templates prepared in MS Word by our staff to assist our website visitors.

Generally, most businesses and individuals conduct business transactions on a credit basis. This means that even if the customer receives the goods or services from the vendor, he doesn’t pay for the items immediately but takes some time to arrange for the payment. Usually, there is a 30-60-day period for making credit payments and when the payment is made, a document is created known as a cash payment receipt. This receipt proves that the vendor has received a certain amount of cash or equivalent from the customer.

Importance of cash payment receipt:

It’s clear that individuals i.e. clients or customers make partial payments to the vendors while they keep buying new items or products. This means their account ledger is always changing so as soon they make some payment, they should have proof that the vendor has received the payment and their account has been credited. Another important factor of the cash receipt form is that if the customer or client wants to return the product or has a complaint against the services received, he can use the cash receipt to contact the vendor and start returning process. In the same scenario, if the item or product is under warranty, the vendor will ask the client to present a cash receipt form for claiming warranty service or repair. Most of the important factors in preparing a cash payment receipt is to update the account of the vendor on a regular basis so both parties who what’s the status of the account i.e. how much amount is owed by the client.

Free Cash Voucher Templates (Public Domain):

Here are 8 more Free Cash Voucher Templates hand-picked to facilitate our website visitors.

Source: thestudentsunion.co.uk

Source: colby.edu

Source: mtholyoke.edu

Guidelines to create Cash Payment Receipt:

1. Details of both parties:
   A cash receipt is not considered complete unless it includes full details of both parties that are involved in the business transaction. Usually, there is the vendor or manufacturer who provides products or services and the customer or consumer who purchases the services or goods. The cash receipt must include their names, contact details, and addresses.
2. Date of preparing the receipt:
   Either talking from the accounting department’s point of view or for taxation purposes, it’s really important that the date on which payment is received from the customer should be mentioned on the cash receipt. Most of the time when companies do business on credit terms with the clients; there is a penalty fee for late payments i.e. 10% after passing 1 week of the due date etc. This is why it’s important that the exact date of receiving the payment should be mentioned on the receipt.
3. Amount and method that is paid by the customer:
   The next part of the cash payment receipt should include the amount that the vendor has received from the customer. Keep in mind that when a cash receipt is prepared, the original copy is given to the customer or client while the vendor keeps a photocopy of the document. Along with the amount that the client paid, the method of payment should also be included i.e. check, cash, bank transfer, or bank draft.
4. Description of goods/services:
   On the cash receipt, the vendor should also mention the description of the goods or services that he provided to the client against which the client has now made the payment. It doesn’t matter what sort of services or products were provided to the client and the cash receipt should include at least the basic information of the goods for record keeping purposes.
5. Balance payment:
   At the end of the cash receipt, you should mention the balance amount that is still owed by the customer or client. It is very common that when clients do business on a regular basis with vendors or manufacturers, they don’t just pay the entire amount at once but make periodic payments which means after each payment, there is still some amount they owe to the vendor. The cash receipt should include the balance amount after adjusting the received payment.