23+ Free Rental Application Forms & Templates

Download these 23+ Free Rental Application Forms & Templates to help you prepare your own Rental Application quickly. You can also download our other collection of Rental Contract Templates.

Generally when you want to rent a property i.e. an apartment or an office building, you meet with the landlord or owner and you share your interest in the property. If the both the parties agree on the terms and conditions, a rental contract is signed and the tenant is allowed to rent the property. But, landlords are getting clever and professional these days so they don’t have immediate decisions but they ask the interested people to submit a proper application for tenancy consideration. This document is called a rental application form that is submitted by the applicant to the landlord or manager of the property and it includes all the essential details that the landlord might need for making decision about a particular tenant.

Key Elements of a Rental Application Form:

  • Name of the landlord or owner of property
  • Date on which the letter is sent
  • Property type
  • Property address and further details
  • Name of the applicant with complete details
  • Current address of the applicant
  • Up to 5 years of residence history of the applicant
  • Current job of the applicant
  • Up to 5 years of employment history of the applicant
  • Details of the family members of applicant
  • Recorded convictions of the applicant
  • Signature of the applicant

Free Rental Application Form Templates:

Here are several free Rental Application Form Templates for you to download.

Rental Application Template 01

Here is download link for this Rental Application Template 01 in MS Word Format,

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Rental Application Template 02

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Rental Application Template 03

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Rental Application Template 04

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Rental Application Template 05

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Rental Application Template 06

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Rental Application Template 07

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Rental Application Template 08

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Rental Application Template 09

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Rental Application Template 10

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Rental Application Template 11

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Rental Application Template 12

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Rental Application Template 13

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Rental Application Template 14

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Rental Application Template 15

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Rental Application Template 16

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Rental Application Template 17

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Rental Application Template 18

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Rental Application Template 19

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Rental Application Template 20

Download from this link Rental Application Template 20,

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Rental Application Template 21

Here is download link for this Rental Application Template 21 in MS Word Format,

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Rental Application Template 22

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Rental Application Template 23

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Rental Application Template 24

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Guidelines to Create a Rental Application Form:

Details of Property:

A rental applicant starts with the complete details of the property. Here the applicant needs to give the type and address of the specific property that he wants to rent. This part should include full address of the property including the ZIP code and name of the state. If it is an apartment in a building, the apartment No. should be mentioned on the application. Then the applicant should mention the date on which he sent the rental application to the landlord or owner of the property.

Details of the Applicant:

After that, the applicant is required to give his personal details. This part includes full name of the applicant, his or her father’s/husband’s name, marital status, date of birth, nationality, social security number, driver license number, phone number and email address.

Applicant’s Residence History:

An important factor of asking for rental applications is to check and verify the previous history of residency. For instance, when a landlord receives application for tenancy, he is not sure how the previous landlord of the applicant feels about him. With the rental application form, the applicant is required to give details of the residency and it can vary from last place to all the places that he rented in last 5 years. In this part, the applicant is asked to give full address of the property that he rented, duration of tenancy, monthly rent, and reason for leaving the place, name of the landlord and his phone number for verification. If the applicant has rented more than 1 property in the past, he is required to give details of all of the properties.

Applicant’s Employment History:

Another important aspect of a rental application is to verify and confirm if the tenant will be able to afford the place and will make the rent payments on time. If an applicant is asked, he will definitely say that he can afford the place but it’s not the preferred way to confirm. Instead, the applicants are asked to give details of their employment on the rental application so the landlord can verify the information. This portion should include if the applicant is self employed, freelancer, works at a company or has his own business. Then there should be complete details of the company i.e. name, address, and contact number of the supervisor or manager and duration of the employment. Some landlords also ask the tenants to specifically mention how much they earn each month including their salaries and extra income from investment or partnership in a business.

Applicant’s Family Details:

Landlords understand that the number of tenants affects the living situation in any property which means if there are fewer people living in an apartment; it will be less damaged by the tenants as compared to a family that has 10 or more members. This is why applicants are asked to specifically mention their family members with ages and relationship so the landlord can easily make a decision of accepting an application or rejecting one.

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