9 Free Sample Catering Quotation Templates

Catering industry is generally explained as the business which provides food, beverages and other kind of services to individual and businesses for social events and family functions. There are many companies in this business; some of them just provide the food for small events where others provide food, beverages and other stuff such as tableware and service personnel for big events. The catering business includes many types of companies; one that provides services in the local area or nearby locations where others that provide services worldwide. Sometimes the restaurants organize catering as a side business but mostly caterers run their separate businesses. When you hire a catering company, you don’t need to worry about the sitting plan, food amount or having enough space and food for the guests but you can concentrate on other factors of the event and the food related tasks are done by the catering professionals such as manager, event supervisor, coordinators, suppliers, cooks and waiters. It depends on your requirements, budget plan and type of event that if you want a big catering company that handles all the problems and completes each task without your concern or you just want the food to be delivered at your doorstep and the rest is done by you and your family members.

If you go out in the market, you will find out that there are hundreds of catering companies in the city some of which also provide the venue for the event and others just provide the food items. If you talk to the managers of these companies, they all seem like a perfect choice but you can’t just trust what you are seeing or what they are telling you. You need to do some research before you hire a catering company. In this research, you visit each caterer and ask for their quotations. A catering quote is actually a price list on which the food items, services and other elements are enlisted along with their prices. This way you can compare the prices of various quotes and then you can come up with the choice that suites you the best and you can also afford it.

Here are the Guidelines to create a Catering Quotation:

Your catering company should have a letterhead that you use for official communication. Make sure you use that letterhead for this document.
Start by the name of the person who will be supervising all the arrangements followed by the name of the client or customer who asked for this quotation.
Then provide your terms and conditions and ask the customer to agree upon them if he wants any business with your company.
After that, enlist all the foods and services you provide along with their specialty and uniqueness.
For each food item and service, mention the charges so that the customer can compare it to others.
If you are giving some kind of special discount to this particular customer, mention that at the end of the quotation.
Approve it from the supervisor and ask him to sign the quotation along with the mentioning the validity period and then hand over the quote to the customer.

Here is preview of This First Sample Catering Quotation Template created using MS Word,