Letter Details
Branding
Company Information
Candidate Information
Wording Style
Compensation (optional)
Benefits (optional)
Issued By
Live Preview
Dear Candidate,
Sincerely,
Short Description
The Offer Letter Generator helps you put a formal job offer in front of a candidate quickly and professionally — position, start date, compensation, benefits, and a response deadline, all wrapped in a letterhead design that matches your company’s branding. It’s built for that early, pre-acceptance stage of hiring, when you need something polished to send out fast without reaching for a generic template or starting from scratch in a word processor.
How to Use This Tool?
1. Add your branding (optional).
Upload your company logo — it’s processed entirely in your browser and appears in the letter’s header without ever being sent anywhere. Printing on physical letterhead instead? Check “Leave space at top for pre-printed letterhead” and set how many inches to reserve.
2. Fill in your company information.
Company name, address, and contact details. The letter date defaults to today, and a reference number is generated automatically (both are editable).
3. Enter the candidate’s details.
Name, address (optional), job title, and department (optional). Choose the employment type — full-time, part-time, contract, or internship — and set the anticipated start date.
4. Add reporting and location info (optional).
Fill in a reporting manager and/or work location if you have them settled. Leave either blank and the tool simply won’t mention it — no placeholder text will show up in the final letter.
5. Set a response deadline (optional).
If you want the candidate to respond by a certain date, add it here. It appears as its own line asking them to confirm acceptance by that date.
6. Choose a wording style.
Standard, Detailed/Formal, or Concise — this changes the actual offer language, not just the visual formatting.
7. Add compensation (optional).
Check “Include compensation details” and enter the amount plus frequency (per year, month, or hour).
8. Add a benefits summary (optional).
Check “Include a benefits summary” and briefly list what’s included — health insurance, paid time off, retirement plan, or whatever applies. This becomes its own sentence in the letter.
9. Pick a letterhead design.
Scroll through six designs above the live preview — Classic Corporate, Modern Bold, Minimal Executive, Traditional Formal, Sidebar Accent, and Two-Tone Block — and click to apply one instantly.
10. Fill in who’s issuing the offer and any extra terms.
Add the issuer’s name and title, and use the notes field for any conditions specific to this offer (e.g., subject to background check, reference verification, etc.).
11. Watch the live preview update as you type.
The letter builds itself in real time on the right side of the screen. Anything you leave blank simply won’t appear — you won’t see leftover placeholder text like “[Start Date]” in your printed letter.
12. Print or save as a PDF.
The “Print / Save as PDF” button is in the top-right toolbar. Clicking it opens your browser’s print dialog, where you can print a hard copy or choose “Save as PDF.” The letter is isolated for printing so nothing else from your site appears on the page, and there are no stray blank pages.
13. Reset between candidates.
The “Reset” button clears every field, removes the logo, and returns the design to default, so you can move quickly to the next offer.
One thing worth knowing: an offer letter is meant to be sent before a candidate has accepted, which is why the wording throughout is framed around “if you accept” rather than a done deal. Once they’ve said yes and you’re ready to formally confirm the role, switch over to the Appointment Letter Generator — it uses very similar fields but its language assumes the appointment is already settled.