Letter Details
Branding
Company Information
Employee Information
Role Summary (optional)
Wording Style
Issued By
Live Preview
To Whom It May Concern,
Sincerely,
Short Description
An experience letter is what a former employee shows a future employer as proof of what they actually did and how long they did it for. The Experience Letter Generator makes it easy to produce a clean, credible one — tenure, role, key responsibilities, and an optional note on performance, all wrapped in a professional letterhead design that matches your company’s branding. It’s built to be filled out in a couple of minutes and printed or saved as a PDF the same day someone asks for one.
How to Use This Tool
1. Add your branding (optional).
Upload your company logo — it’s handled entirely in your browser and appears directly in the letter header; nothing is sent to a server. If you print on physical letterhead instead, check “Leave space at top for pre-printed letterhead” and set how many inches to reserve.
2. Fill in your company information.
Company name, address, and contact details. The date defaults to today, and a reference number is generated automatically (both editable).
3. Enter the employee’s details.
Add their full name, employee ID (optional), job title, and department (optional). Then set their date of joining and last working day — the letter uses these two dates to describe how long they were with the company.
4. Add key responsibilities (optional).
Check “Include key responsibilities” and briefly describe what the role involved. This becomes its own sentence in the letter, giving a future employer a real sense of what the person actually did rather than just a job title.
5. Note their performance (optional).
Pick a rating from the dropdown — Excellent, Very Good, Good, or Satisfactory — if you want the letter to include a line about their conduct during their time with you. Leave it as “Prefer not to specify” to skip this entirely.
6. Choose a wording style.
Standard, Detailed/Formal, or Concise — each one rewrites the certification statement and closing message to match the tone you’re after.
7. Pick a letterhead design.
Scroll through six options above the live preview — Classic Corporate, Modern Bold, Minimal Executive, Traditional Formal, Sidebar Accent, and Two-Tone Block — and click to apply one instantly. The preview updates right away so you can compare.
8. Fill in who’s issuing the letter and any extra notes.
Add the issuer’s name and title (typically HR), and use the notes field for anything else worth mentioning that isn’t covered elsewhere.
9. Check the live preview as you go.
The letter builds itself on the right as you fill in fields. Anything left blank simply won’t appear — you won’t see bracketed placeholder text like “[Job Title]” in a printed copy.
10. Print or save as a PDF.
The “Print / Save as PDF” button sits in the top-right toolbar. Clicking it opens your browser’s print dialog — pick your printer for a physical copy, or “Save as PDF” for a digital one. The letter is isolated cleanly for printing, so your website’s header, footer, and navigation won’t show up, and there won’t be any stray blank pages.
11. Reset for the next letter.
The “Reset” button clears every field, removes the uploaded logo, and returns the design to default — ready for the next employee’s experience letter.
A quick note on how this differs from the Relieving Letter tool: a relieving letter is mainly about formally closing out someone’s employment — confirming their last day and, often, that dues and property have been settled. An experience letter serves a different purpose: it’s meant to travel with the person to their next job, describing what they actually did and how they performed. Many companies issue both — a relieving letter at the time someone leaves, and an experience letter (sometimes on request, sometimes automatically) that the person keeps for their career records.