Letter Details
Branding
Company Information
Employee Information
Wording Style
Salary (optional)
Issued By
Live Preview
To Whom It May Concern,
Please feel free to contact us if you require any further information.
Sincerely,
Short Description
Need to confirm that someone works (or worked) at your company? The Proof of Employment Letter Generator lets you build a polished, ready-to-print verification letter in minutes — no Word template hunting, no formatting headaches. Just fill in the employee’s details, pick from six professional letterhead designs, and print or save it as a PDF. It’s the fastest way to produce the kind of letter employees need for loan applications, visa paperwork, apartment rentals, and background checks.
How to Use This Tool
1. Add your branding (optional).
Upload your company logo — it stays entirely in your browser and never gets uploaded anywhere, and it will appear right in the letter’s header. If you already have physical letterhead paper you print on, check “Leave space at top for pre-printed letterhead” instead, and set how many inches to reserve. The tool will leave that area blank so your existing letterhead shows through.
2. Fill in your company information.
Enter your company name, address, and contact details. The letter date defaults to today, and a reference number is generated automatically — you can edit or clear either one.
3. Enter the employee’s details.
Add their name and job title, then choose whether they’re currently employed or previously employed. If they’ve left, a second date field appears so you can specify their last day. Pick the employment type (full-time, part-time, contract, or seasonal) and their start date.
4. Choose a wording style.
Pick from three tones — Standard, Detailed/Formal, or Concise — to match how formal you want the letter to sound. Each one rewrites the actual sentence, not just the formatting.
5. Add salary information (optional).
If the request calls for it, check “Include salary information” and enter an amount and frequency (per year, month, or hour). Leave it unchecked and no compensation details will appear anywhere in the letter.
6. Pick a letterhead design.
Scroll through the six design options above the preview — Classic Corporate, Modern Bold, Minimal Executive, Traditional Formal, Sidebar Accent, and Two-Tone Block — and click the one that matches your company’s style. The preview updates instantly so you can compare before deciding.
7. Fill in who’s issuing the letter.
Add the name and title of the person signing off (usually someone in HR), and add any additional notes if there’s something specific you want mentioned.
8. Review the live preview.
As you type, the letter on the right updates in real time, so you can see exactly what will print. Only the fields you actually fill in will appear — nothing shows up as a placeholder or bracketed text.
9. Print or save as a PDF.
Click the “Print / Save as PDF” button in the top right. This opens your browser’s print dialog — choose your printer to print a physical copy, or choose “Save as PDF” to download a digital one. The letter is isolated cleanly for printing, so you won’t get extra blank pages or your website’s header and footer showing up.
10. Start over anytime.
The “Reset” button clears every field, removes the logo, and returns the design to the default — handy if you need to generate letters for several different employees in a row.
A few tips: your logo and all the information you type stay in your browser only — nothing is sent to a server or stored anywhere, so it’s safe to use for real employee data. And if you’re not sure which design to pick, Classic Corporate and Minimal Executive tend to read as the most universally “safe” choices for formal verification letters, while Modern Bold and Two-Tone Block suit companies with a more contemporary brand identity.