Office agenda is a broad category that includes many small documents in it like, team meeting agendas, staff meeting agendas, formal and board meeting agendas, seminars and client meeting agendas, and committee and community meeting agendas etc. These are some of the many agendas used in an office.

Actually an agenda is a listed or briefly described table of topics that will be covered during a meeting. The meeting agenda is an important part of preparation and administrating a successful meeting, as it defines the purpose of the meeting, details to be discussed there, designates the meeting presenters and states the amount of time that is to be allotted to each issue. If you need to plan a meeting you will need to how to gather information for an agenda and how to put it all together.

Office Meeting Agenda Format Guidelines

Following guidelines can prove to be helpful while drafting out an agenda.

First of all notify all the people who are to join in the meeting and express their precious views to the other participants beforehand. They must know that they are to attend any meeting and what is the main topic of it. Make sure they know the venue, date, time and description of the topic before you hang up.

Summarize the agenda items by jotting them down on the piece of paper. Make columns and start prioritizing the items according to relevancy, urgency, or receipt. Mention the columns as agenda item, presenter and time for your convenience. Write a brief description of each agenda item that is contributed by the presenter and according to that allocate the time that will be required by the presenter to put forth his facts and figures. Add in a header with the meeting details such as date, time, purpose, venue and duration of the meeting.

Make the drafted agenda neat and illegible, use any agenda template available over internet or simply use the Microsoft Office agenda template. Proof read what you have written and makes the required changes, if any. Be particular that you have made your point clear and have excluded every irrelevant detail.

Spreading Office Meeting Agenda

Now, distribute the agenda you have prepared to the participants of the meeting at least two days before the meeting happens. This will help them to prepare themselves well and enter the meeting venue well alarmed.

Do not forget to keep the agenda professional and official. The official language is different from the everyday language so, make sure you do not use the words or style that is not appropriate and so not suit the business style or ethics. Keep you agenda simple yet professional for better understanding and appreciation.

If you do not allow enough time to each presenter, you will create a great mess. Similarly, be certain about not adding too much discussion in a single meeting or not being able to adjust time properly. Ask anyone for help if you want. As too many lengthy discussions are quite boring. Precise notes are easy to understand for everyone

Free Office Meeting Agenda Templates

Here is preview of This First Sample Office Meeting Agenda Template in MS Word format.