9 Free Sample Memorandum Agreement Templates

When two individuals or companies want to work together on a joint venture or they want to achieve mutual goals for a project, they don’t just start the work without proper documentation. Instead, first a proper agreement is written and signed by the authorities from both sides. This agreement includes the particulars and all important details of the project or joint venture. This contract is known as the Memorandum Agreement or MOA.

Key parts of a Memorandum Agreement:

The most important part of a Memorandum Agreement is where the purpose of creating this contract is explained. This agreement can be written and signed between two organizations, public and government departments or even two individuals but in either case, it is crucial to include the relevant details in the agreement including the name of the parties and detailed explanation of the project or work that both parties agreed to work on. If financial rights and obligations are involved in the process, this agreement will also include the details of the rights and obligation from the perspective of each party. In the same manner, this agreement should also indicate the date from which the contract will be considered effective. At the end, there should be a specific part in the agreement that includes contact information and details of all parties involved in the process.
Another important part of this Memorandum Agreement is the part where responsibilities, duties and obligations of each party and entity involved in the project are described. In case of a simple deal between two individuals, this part can only include the precise duties that both parties are supposed to perform but in case of a corporation agreement or a deal for joint venture between two companies, this part needs to be more brief and explanatory. It is important to describe each and every responsibility along with the expected outcomes of each duty and the key role of each entity in the project.
When this agreement is written and signed between two companies for a joint venture or project, there won’t be any need to include payment related details but when this agreement is signed between a client or company and a service provider or vendor or supplier, it is vital to include the details of payments here. For making sure that all the information is included in the agreement, this contract should mention the amount of money owed by someone or either party, the method of payment, installments of periodic payment schedule and relaxation for the creditor in case he fails to submit the payment on time. Another important part of this payment schedule is the explanation of the milestones or actions that will require an immediate payment from the client i.e. as soon the vendor delivers goods or supplies, the client will make the payment.
Whether the parties are planning to respect the agreement and follow the terms and conditions in all circumstances, there are many possibilities that without knowing, either party will breach the contract or will violate a clause unintentionally. This can lead to very serious matter where the other party can ask for mediation or sudden cancellation of the agreement. In order to make sure that both parties respect each other’s rights and follow their obligations, there should be a specific part in the agreement that describes what will happen if the contract is breached by either party. If they both agree that agreement violation should be resolved by a third party or mediator, it should be mentioned in the agreement as well.

Here is preview of This First Sample Memorandum Agreement Template created using MS Word,