Download these good looking 10 Free Sample Professional Hotel Invoice Templates for your assistance.

A Hotel Invoice is a kind of document which serves as notice which you give to the customers or clients in order to tell them that certain amount of money is due against the services which you have provided to them such as hotel room, food tea etc. this invoice should include all the services which you have performed for your customers and also the payment method by which they will be paying you. In order to get payment, you should be able to prepare an invoice for your hotel. The more professional invoice you will prepare, the more likely it is that your client will pay you early.

Professional Hotel Invoice Guidelines

Here are few guidelines which can help you in preparing the professional hotel invoice.

Create a header and include the name of the hotel on the top of the invoice sheet. The name of the hotel and other information should appear at the top of the invoice if you want to make it look professional. Also include the phone number of the hotel and email address. You can also write the complete address of the location where your hotel resides. Along with the name of the hotel, if you any logo for your hotel, then never forget to add it.
The invoice should also include your contact information in it. You should include your phone number, email address, home address and all other details. Also include the account number where you want your client to transfer money to.
Also write the contact information of the recipient. The name, address, phone number of the recipient should be added to the left side of the invoice. If you do not have the phone number of the person, then you can add the email address.
The invoice number and other information related to the invoice should be added in the invoice. Write this information separately on the right side of the page. You may have designed a numbering system for your invoices because you have a lot of customers who come in your hotel and you need to send the invoice to them. you want to keep record of all those invoices and for this purpose, you have given a separate number to each invoice created by you for your hotel. The date should also be mentioned in the invoice on which you are sending it to the customer. Another important entry in the invoice is the inclusion of the due date. The purpose of giving the due date is to tell the customer that payment should be made before this date after which the customer will have to pay 5 or 10% extra.
At the end of the invoice, mention all of your payment terms. Payment terms means telling that by which method can you receive the payment such as cheque, PayPal, credit cards or cash. Also include the tax if you have been imposed by the local government.
Make a chart to list all the services. grand total amount should be mentioned in the invoice.
At the end of the invoice, add few courtesy words such as thank you, or we are happy to serve you etc.

Free Professional Hotel Invoice Templates

Here is preview of This First Sample Professional Hotel Invoice Template in MS Word format.